5.3.2.12. Health Management Information Unit

Engineers:

• Designing, adapting, integrating, and implementing Information systems (EMRS).
• Implementing solutions for integrating and linking databases for surveillance subsystems and programs, including hospital and lab data.
• Collaborating with other team members to send feedback to local and national levels (CMO, EpiU, MOH Units, program or project leads and others).
• Ensuring that the E-Systems in place are functioning, including the manual reporting.
• Progressively assimilate the National Registers for Cancer, Diabetes Mellitus, Hypertension and Cardiovascular diseases and work together with EpiU and NCD Unit to prepare and incorporate NCD Surveillance Subsystem to the E-Systems.
• In coordination with EpiU and under CMO supervision, define the common indicators to be used in databases and records for surveillance and other health activities, to identify and associate individual data, aggregate and environmental health data.

Informatics:

• Preparing tables, graphs, maps, for analysis and periodical reports in coordination with EpiU.
• Assisting in implementing solutions for integrating and linking databases for surveillance subsystems and programs, including hospital and lab data.
• Collaborating with other team members to send feedback to local and national levels (CMO, EpiU, MOH Units, program or project leads and others). 
• Collection, collation, and processing of surveillance data at all 33 wellness centers in coordination with EpiU.
• In coordination with EpiU and under CMO supervision, define the common indicators to be used in databases and records for surveillance and other health activities, to identify and associate individual data, aggregate and environmental health data.
   

Statisticians:

• Collecting and collation of surveillance and statistical data given by team members, and other internal and external units to the MOH.
• Processing and verification of data received.
• Leading data analysis (morbidity, mortality, and risk factors).
• Development of predictions or projections from data to assist with surveillance and other health related planning.
• Assessing trends in morbidity, mortality and risk factors related to notifiable communicable diseases.
• Assessing trends in morbidity, mortality and risk factors related to non-notifiable communicable diseases.
• Assessing trends in morbidity, mortality and risk factors related to notifiable communicable diseases.
• Aid in the periodical and general surveillance reports.
• To aid with the Sentinel sites monthly reporting (this relates to integrated data processed by members of the HMIU).
• Collaborating with other team members to send feedback to local and national levels (CMO, HMIU, MOH Units, program or project leads and others).
• Collecting and collation of surveillance and statistical data given by team members, and other internal and external units to the MOH. 

Officers:

• Monitor health data sources such as hospital records, laboratory reports, and community alerts to identify unusual events or disease patterns.
• Validate and cross-check reported signals with healthcare facilities, laboratories, and surveillance officers to ensure data accuracy.
• Conduct rapid risk assessments of verified events by analysing case definitions, epidemiological trends, and geographic spread.
• Maintain timely and accurate documentation of detected, verified, and assessed events in the national health information system.
• Communicate findings and updates to surveillance stakeholders and recommend response actions based on the assessment.

Entry clerks:

• Accurately input data into the computer system in a timely manner using various software applications utilized.
• Verify the accuracy of the data entered by having SOPs for checks and making any necessary corrections.
• Aid in the basic analysis of data to identify any patterns or trends.
• Ensure that all records are maintained, and data is properly organized and stored.
• Consistently communicate with team members to ensure that the data is entered correctly.
• Ensure all new data entry clerks are trained in – inputting data, ensuring data quality, basic analysis, maintaining records, and storing / organizing data.