| As it occurs | - Individual case reports on specific (severe and deaths) syndromes of CD are actively and/or passively reported from the relevant sentinel sites and HCF to the Epidemiology Unit [by phone, email, WhatsApp, or any media]
- For specific suspect individual cases and clusters of cases seen during DMOs’clinics, immediate reports happen [by phone, email, WhatsApp, or any media]
- Acute public health events independently of the origin, that can create a health emergency [by phone, email, WhatsApp, or any media]
- The National Laboratory reports to National Epidemiology Unit on individual cases of communicable diseases confirmed [by phone, email, or fax]
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| Monday a.m. | - Reports on syndromes for the previous epidemiological week are sent from the relevant sentinel sites and Primary HCF to the HMIU & EpiU through EMR system. STHC/HCF send the information to EpiU [by phone, email, WhatsApp, fax, or any media].
- Report from the Lab results is sent to EpiU [by email, WhatsApp, fax, or any media]
- EpiU actively collects missing data [by phone, email, WhatsApp] or missing reports (aggregated data) to complete information and correct errors.
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| Tuesday | - EPI syndromic surveillance data (rash and fever, acute flaccid paralysis) is reported to EpiU for consolidation of the National CD report.
- HMIU reviews the reports coming from PHC Facilities in the EMR.
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| Wednesday | - Data and information on CD cases, syndromes and deaths are reported from the EpiU/HMIU to the regional level CARPHA [by email]
- National EPI syndromic surveillance data is reported to the regional level (CARPHA). [by email]
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| Thursday/Friday p.m. | - National EpiU reports to the CMO on the CD weekly trends and specific related events, integrating information from different MOH Units and Programs and national or international institutions [Meeting and/or briefing notes and discussion with interested Officers]
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| Monthly | - EpiU reports to the NSRT on the Syndromic, Sentinel data, CD and Labs including AMR monthly levels and trends and specific health-related events that have been detected, investigated, and controlled or still in progress during the month. Maternal and under 5 child mortality is also analyzed by districts and causes.
- EHU collects and compiles data pertinent to vector control, water, and food quality, disasters or serious EH risks from the health regions/districts and is integrated with morbidity, mortality, health service and POE data.
- Chief Veterinary Office reports to Epi Unit Animal Health diseases and Zoonoses and Food Safety events, and information is integrated in the analysis.
- Any information about NCD/MH/RF or Health Services or Programs surveillance and response, is included in the meeting.
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| Quarterly | - TB, Malaria, AIDS/HIV M&E, STI and vaccination levels and trends by areas (data/information) is reported by National Programs and integrated within the analysis of the corresponding month by the EpiU.
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| Annual | MOH Health Situation Report and PAHO Regional Indicators. |
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| To be defined | Reporting of NCD Registries, morbidity, mortality, RF, and Health Services. |
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| Regional level syndromic and disease data and information reporting times to and from CARPHA and PAHO/WHO |
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| Thursday | - Weekly summary report to PAHO/WHO of the aggregate data regarding a PHEIC (COVID-19, MPX)
- Analysis, interpretation and editing of the regional syndromic and CD weekly report (CARPHA Surveillance and Response Team)
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| Friday | Dissemination of the E-CSR on CariSurvNet (CARPHA Epidemiology Division) |
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| Monthly | Collection, compilation, analysis, interpretation, and dissemination of the monthly regional report (CARPHA Surveillance and Response Team) |
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| Ad hoc reports | They should be requested to CMO, and he has the capacity for approval. |
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